Privacy Policy for the “Let’s Talk Health!” Social Media Video Advocacy Program

Effective Date: 12/20/2024

Last Updated: 12/20/2024

Sun Sprouts ("we," "our," or "us") respects your privacy and is committed to protecting the personal information of participants in the “Let’s Talk Health!” Social Media Video Advocacy Program ("the Program"). This Privacy Policy complies with the California Consumer Privacy Act (CCPA), the California Online Privacy Protection Act (CalOPPA), and other relevant California privacy laws.

1. Information We Collect

We may collect the following categories of personal information from Program participants:

• Identifiers: Name, age, contact details (e.g., phone number and, if applicable, parent/guardian information).
• Program-Related Information: Details of videos or other content created for the Program, metadata such as submission dates and volunteer hours earned.
• Internet or Other Electronic Activity: Technical data such as browser type, device type, and website usage patterns (if you access our site).

We do not collect sensitive personal information (e.g., social security numbers, financial data, or health information).

2. How We Use Your Information

We use the personal information we collect for the following purposes:

• To register and manage your participation in the Program.
• To track and verify volunteer hours for service credit.
• To review and provide feedback on submitted videos.
• To communicate updates, reminders, and Program-related announcements.
• To comply with legal and regulatory requirements.

3. Sharing Your Information

We do not sell your personal information. We may share your information only under the following circumstances:

• With Program Administrators: To manage Program participation and verify volunteer hours.
• With Service Providers: Third-party vendors may process information on our behalf, such as for communication or document management, and will only use it for the purposes outlined in this Privacy Policy.
• With Legal Authorities: If required by law, we may share information to comply with legal obligations or respond to legal processes.

4. Your California Privacy Rights

Under the California Consumer Privacy Act (CCPA), California residents have the following rights regarding their personal information:

• Right to Know: You may request details about the categories and specific pieces of personal information we collect, use, and disclose.
• Right to Delete: You may request that we delete the personal information we have collected, subject to exceptions (e.g., legal obligations or security needs).
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights under the CCPA.

5. Data Retention

We retain personal information for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy or to comply with California laws, which may require retention for:

• Records of Volunteer Hours: California law may require retention for reporting and tax-exempt status (e.g., IRS Form 990 requirements). Typically, nonprofits retain records for at least seven years.
• Legal Obligations: Retention periods for legal compliance, such as responding to claims or audits, may extend retention requirements beyond the Program's conclusion.

Personal data will be deleted or anonymized once no longer needed, unless otherwise required by law.

6. Protecting Your Information

We implement appropriate technical and organizational measures to safeguard your personal data from unauthorized access, loss, or misuse, including secure storage, encryption, and limited access to data.

7. Children’s Privacy

Participants must be aged 13 or older to join the Program. For participants under 18, we require parental or guardian consent to collect and process personal data.

We do not knowingly collect personal information from children under the age of 13. If we become aware that we have inadvertently collected such information, we will delete it promptly.

8. Links to Third-Party Sites

The Program may involve participants posting content on third-party platforms (e.g., social media). This Privacy Policy does not cover those platforms. Please review the privacy policies of those platforms for more information.

9. Do Not Track (CalOPPA)

Our website does not respond to "Do Not Track" signals set by your browser.

10. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or compliance with new legal requirements. Updates will be posted on this page with the revised "Last Updated" date.

11. Contact Us

If you have questions or concerns about this Privacy Policy or wish to exercise your privacy rights, please contact us